A step-by-step tutorial of how to submit an Event to the mnartists.org Events Calendar
A Guide to what you’ll see on the Event Submission page:
Each of the fields that are required to be filled are marked by an asterisk *.
You can save the Event posting at any time, just click on save
The title of your event (see how simple this is going to be!)
There are 5 choices of disciplines: Design & Architecture, Literary Arts, Media Arts, Performing Arts, and Visual Arts. (These disciplines coordinate with artistic disciplines mnartists.org asked you to select when you first joined the site.) Select the discipline your event falls under.
You can select multiple disciplines and categories using the CTRL key (PC) or Command key (Mac).
There are 9 choices of category: Classes/Workshops, Dance, Exhibitions, Film/Video, Lectures/Talks/Readings, Music, New Media, Openings and Theater. Just as with event discipline you can choose more than one event category.
Enter your description of the event here. If you want to fancy it up a bit, we’ve got some simple custom HTML tags that you can add in the body of your text.
What does this mean?!
Don’t stop now. This is the section where you tell everyone about your fabulous event! You’re ready to learn some basic html coding. (Psst, new media geeks? This is the time for you to bite your tongue, be nice to the rest of us, and continue posting your events thank you.) HTML coding is the computer language that allows various and fun things to happen on a web site.
We are giving you 3 custom tags that you can use in your event description
Bold
To bold text in the description add the tags around the text to be bolded. For example: type [b]this text is now bold[/b] to make it bold text.
Italics
To italicize text in the description add the tags around the text to be italicized. For example: type [i]this text is now in italics[/i] to make it italicized text.
Add a Link
To add a link in the description add the url tags to the text you want to make into a link. For example: type [a href="http://www.mnartists.org"]mnartists.org[/a] to create a link.
Wow, that’s super easy! I can’t believe I’ve let those new media types humiliate me all these years.
Add the name or organization who should be attributed or given credit for the event (you, the producer, the writer, etc. This is up to you to decide).
For this section, you will need to allow mnartists.org to run javascript in a popup in your browser.
Wait a minute, what does this mean?
You may get a warning if you are running Internet Explorer 7 or Vista. So that you can enter the dates simply click on the yellow warning bar and allow the script to run.
This section shows a small monthly calendar display, you can move from month to month via the arrows to the right of the Month name.
You have 2 general choices for Event Dates
Selected Dates OR Start/End only (date range)
Selected Dates
This is for events that are on a specific date. Examples are performances on 3 nights of the month only, opening night events, and lectures to name only a few. To use “Selected Dates” move to the desired month using the arrow buttons next to the month title, then click on the day of the event. This opens a popup for submitting the time of your event. Make sure to include am or pm after the time.
You can select multiple dates and times for your event. The multiple event times will display to the right of the month display as shown here. For example, if you have an event that’s going to run every Thursday evening for two months enter each date/time over those two months.
Start/ end only (date range)
This is for ongoing events such as exhibitions or other events that will be taking place over a long period. To enter this information simply navigate to the correct month and click on the day to start and then click on the day to end. If you click on the wrong date just click again to reset the date range.
Here is where you enter the information about where your event is going to take place. The pulldown menu has a generated list of venues that you can choose from.
What if my venue isn’t on your list?
Well, then you can add a new venue to our list! (aren’t we sweet)
To create a new venue, choose ‘add new venue’ from the pulldown list. This will open up a series of information fields below the menu that you need to fill to create a venue entry. Zip Code is the only required field, however we strongly suggest filling out every field to give your audience the best possible information to find your event.
Ticketing Information
Here you can enter the pricing information for your event.
Price: Enter the price here, if it is free type FREE
Contact: Here you can choose to either have your audience contact the venue or somewhere else about the event. If you click “Other” it creates a new group of fields to enter that information.
We’ve built the calendar to allow users to find the events they are interested in a number of ways, including via discipline, category, venue, artist, and date. The more specific information you provide the more your audience will be able to find your event.
Connections is an opportunity to link your event to the artists, articles (like reviews), and organizations related to it. These are links within mnartists.org, pointing from your event to connected artists, organizations, and articles AND from those pages back to your event. For example, if you’re an artist creating a record for an event in which your work is featured, add yourself as a connection and the event will appear on your home page.
There are 3 categories here: Artist Name, Organization Name and Article Title.
You can use each one multiple times to join artists, organizations and articles to your event.
For each of the categories you will be able to search mnartists.org by typing a keyword into the field and choosing from a dropdown list the artist, organization, or article that should be linked to your event.
Once you reach this point CLICK SAVE! That way your event is saved to the site and you can then add media files, images and other links.
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To add images and other media files to your event posting click on
Add/Edit Related Media. This will bring up the Add/Edit Related Media page.
You will find 3 fields to fill here: File, Media Title, and Caption.
File: Click browse to find the file you want to upload, this can be any of the accepted file types listed here.
Media Title: Type the title of the media file, this will not be readily visible to viewers
Caption: Here is where you can add a visible description of the media file. You can use the same tags as were used in the description field for the add event page.
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Once you add a new media file it will say [File saved successfully] and the file will appear at the bottom of the page in the newly created Edit Media section. This gives you 4 new options for the file: sequence, edit, update, and delete.
Sequence: This is used to order multiple files, giving you the opportunity to make sure the image you want displayed first is first, etc. Be sure to click "update" to save your sequence changes.
Edit: Allows you to edit any and all of the information about the file and the file itself.
Update: This updates the changes you have made to the sequence of files.
Delete: Use this to delete the selected media file.
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Add/Edit Related Links: Everything works the same way as the related media except that you enter the url for the link instead of the file name.
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After you have logged into your mnartists.org account you can edit any of your events.
To start:
Click on My Account, this brings you to the Maintain Account page.
In the far right hand column under account information click on Add/Edit Event
Now you are at the List Events page, from here you can add new events or edit events you have already posted.
Click to add new Event: this will bring you to the Add Event page
Current events | all events: These options determine which events are shown in the list below. Current events shows only the events that are actively on the calendar, while all events shows every event you have posted on the calendar, even if their time has passed.
Your Events List:
This lists all of you events according to the current events | all events option. From here you can edit and delete your events.
You can click on the title of each event to view it.
To edit click on ‘edit’
To delete the Event click on ‘delete’
After you click on edit it will take you back to the page where you initially created the event, now it is labeled Edit Event. Everything works the same as it did in the event creation.