Job: Program Coordinator at GMAC


Grand Marais Art Colony

Job Purpose:
The Program Coordinator supports the execution and evaluation of educational programs at the Art Colony.

Primary Duties and Responsibilities:
Registrar (Approximately 20 hours per week)
• Manage on-line registration system, including the entry of new classes and instructors, as well as oversight of enrollment, cancellations, and transfers.
• Communicate with students regarding class confirmations and supply lists.
• Conduct data analysis of program numbers and support annual program audit.
• Support the update participant lists in donor software.
• Process instructor contracts.

Class and Event Support (Approximately 3 hours per week)
• Process program evaluations and analyze patterns within data collected.
• Prepare class lists, instructor folders, and manage class check in.
• Complete event support duties as assigned, including reservations, transportation logistics, and equipment and supply orders, along with other delegated tasks.
• Dissemination of certain event details via PSAs, free calendars, and regional list serves.

Studio Support (Approximately 5 hours per week)
• Assist with processing and disseminating studio renter applications and communications.
• Inventory equipment and order new supplies as needed and directed.
• Support studio turn over and facilities prep for classes and events.

Front Desk Reception (Approximately 8 hours per week (hours overlap with other responsibilities)
• Provide customer service in the gallery store, which also serves as the main reception area and student check-in location.
• Communicate the organizational mission to visitors and invite further participation through membership and other means of engagement.
• Field sales; monitor and keep artwork safe and well-displayed.
• Answer phones and return messages.

Professional Qualifications
• Highly detailed and analytical mindset and an ability to switch between multiple on-going projects and tasks
• Three to five years of experience working in an administrative setting
• Strong written and communication skills

Preferred Qualifications
• Knowledge of class registration systems and methods
• Knowledge of Word Press and additional add-ons
• Knowledge of Quick Books
• Experience with data collection and analysis
• Experience operating AV equipment and camera
• Ability to lift 50 pounds or more

Salary and Benefits
This is an hourly position for 32 hours per week at the rate of $15/hour. Class and gallery store discounts are included as is an SEP-IRA account. The position has potential to go full-time sometime in 2020.

Projected work days are Wednesday – Saturday along with additional weekend days over signature event weekends. 

Next Steps
A cover letter and resume should be sent electronically to Lyla Brown at: [email protected]

This position is open until filled, however, interviews may start as early as late August/early September.


Opportunity Opens

Thursday, Aug 15th 2019

Opportunity Closes

Friday, Nov 15th 2019, 11:45pm

Application Location

MN Artists